Covid Community Recovery Grant: Guidance for Applicants

June 2021

 

1. Overview

Third sector organisations in Powys are facing challenging and uncertain times during the current Covid-19 pandemic.In recognition of the vital role played by the sector, this time limited fund has been made available by Powys County Council to support local organisations improve, develop, and deliver their services and activities.

The purpose of the Community Recovery Grant is to help community groups, charities, social enterprises and voluntary groups supporting people and communities in Powys respond to the challenges and impact of the Covid-19 pandemic.  It aims to assist recovery and help organisations develop flexible and responsive plans and activities to become more resilient and financially sustainable in the future.

 

 

2. Areas of Support

  • To support organisations that need to adapt and change to find new ways of operating due to the Covid crisis.
  • To ensure that safe, resilient, and sustainable practises are introduced to allow continued and enhanced community activities and services to take place.
  • To develop and implement new services and activities, or the extension of existing projects that have been adversely affected by Covid, that benefit people in their local community.
  • To encourage healthier living and wellbeing, enhance the provision of local facilities, activities and community services that have been adversely affected by Covid.
  • To encourage communities to have an active role in the design and delivery of the services they need.

Examples could be:

  • Expansion of services or activities into a new geographical area
  • Activity to increase number of end beneficiaries / service users
  • New income generation activities
  • Building alterations or purchase of equipment to enhance facilities and services
  • Formation of a trading subsidiary to expand service delivery to become more financially sustainable
  • Recruitment and support of volunteers to provide additional capacity

 

 

3. Funding Level

Grants will be offered up to an 80% intervention rate for capital and/or revenue expenditure.  Match funding can be either as cash contributions or as staff/volunteer time in kind:

  • Up to £5,000 grant for small projects.
  • Up to £10,000 grant for local projects, meeting local need.
  • Up to £20,000 grant will be considered however the council expects organisations to be able to clearly demonstrate that a wider geographical coverage and range of beneficiaries will be supported.

 

 

4.  What can be funded

The fund aims to be flexible to support recovery and will be allocated where organisations can demonstrate a required need and where clear benefits and outcomes can be achieved. You will be expected to break down what you plan to spend the funds on in your application.  The grant is to be spent over a maximum period of up to 12 months.

As a guide, examples of eligible costs include:

  • Marketing costs relating to new activity or an improved service.
  • The costs associated with setting up or improving an income generation / fundraising strategy or activity.
  • Costs associated with amending your website to include the ability to make sales / take bookings / accept donations etc.
  • Capital purchases for equipment or materials needed for new or improved activity and services.
  • Costs associated with adapting premises for re-opening, operating safely and broadening community participation.
  • New or additional services delivered where these directly support recovery plans.
  • Small capital expenditure to enable groups / volunteers to operate safely, signage, screens. 
  • Contributions towards staff salaries for new posts / consultants related to proposed recovery activity.

 

 

5. What cannot be funded

  • Individuals for their personal needs
  • Existing staff salaries
  • Overseas travel or expeditions for individuals and groups
  • Private groups or individuals operating as a business for profit
  • General building or ground maintenance
  • National appeals or campaigns
  • Projects/services operating outside of Powys

 

 

6.  Who can apply

The Powys Community Recovery Fund is open to:

  • Registered charities
  • Community groups
  • Not for profit / social enterprises
  • Voluntary organisations
  • Community interest companies
  • Arts & Cultural Organisations
  • Town or Community Councils (acting as sole trustee for a Village/Community Hall or other community facility.

To be considered for support, your organisation must:

  • Be an incorporated body based in Powys and benefiting Powys residents and communities
  • Have governing documents (constitution) and related policies
  • Have had significant disruption to operations and service delivery due to Covid-19
  • Have been established and operating before 1st April 2020

 

Subsidy Control

This may affect charities that are acting Commercially.  For more information, please following the link: https://wcva.cymru/subsidy-control-and-the-voluntary-sector/

 

 

7. Who cannot apply

  • Un-constituted groups
  • Projects that promote or benefit a political party
  • Private individuals
  • Activities where UK or Welsh Government or another public body are the statutory funding agency
  • Organisations with subsidiary entities (eg a separate trading arm) are only eligible to make one application

 

 

8.  Application Process

  • Organisations can apply through the Powys County Council website and will need to complete the online application form.
  • Applications will be considered on a regular basis in accordance with the closing dates listed below:

Funding Round

Closing Date

Panel Date

One

 30th July 2021

13th August 2021

Two

15th September 2021

29th September 2021

Three

24th November 2021

8th December 2021

Four

23rd February 2022

9th March 2022

Five

17th June 2022

1st July 2022

 

  • Please note the continuation of this fund will be dependent on the availability of funds. The Council has the right to cease the grant scheme should it become oversubscribed and if the funding allocation for 2021-23 is used up prior to 17th June 2022.
  • A grant cannot be sought for retrospective projects or expenditure, exceptions will be considered where the activity has been to implement Covid recovery response and incurred between 1st April 2021 to 30th July 2021. 
  • It is a requirement of the applicant to ensure all necessary legislation, permissions, regulations and consents are in place where required. 

The applicant is wholly responsible for ensuring that all aspects of the scheme are in compliance.  Failure to do so may result in no grant being paid.  If your project requires permissions or consents, you can still apply but you will need to explain your timetable for obtaining them in your application. 

  • Once an application is validated it will then be processed and a decision will be made in accordance with the above panel dates.
  • Applications will be scored against the following criteria on an equal weighting and considered by the Council's Community Recovery Grant Panel:
    • Contribution to covid recovery
    • Community benefits
    • Scheme outputs / outcomes
    • Value for money
  • If you are successful, you will receive a grant agreement for you to sign and return to us. The grant agreement sets out the terms and conditions of our funding that we ask organisations to comply with in exchange for the grant.
  • If you are unsuccessful, we will write to you and let you know the reasons for this.
  • The funding will be allocated on a 'first come, first served' basis. However, the Council reserves the right to move from a first come first served basis to a more selective process depending on demand and funds remaining.
  • This is a discretionary grant and there are no rights to appeal the Council's decision.

 

 

9. Procurement

  • In order to ensure best value for money, all goods and services claimed for as part of the project need to be openly and fairly procured. Applicants need to provide written quotes, references to catalogue listings or formal tenders as part of their application.
  • The following guidelines should be followed depending on the value of an individual item:
    • Up to £5,000 -A minimum of 2 written Quotation must be obtained and retained.
    • £5,000 - £20,000+ -A minimum of 3 written Quotations must be sought from competitive sources. The quotes must bebased on the same   specification and evaluated on a like for like basis.

 

 

10.      Payment of Grant

On completion of projects, organisations will be required to provide evidence of work / activities carried out and submission of paid invoices/receipts/timesheets etc. We will need to see proof that the invoice(s) / costs have been paid.

 

 

11.  Monitoring & Evaluation

Grant recipients will be asked to provide a report summarising progress against the delivery of agreed outcomes / outputs identified in the proposal.  The Council's Officers may visit to verify details of the project.

 

 

12.  Publicity

  • The Council will require successful applicants to fully acknowledge the support received from Powys County Council. This may take form in a number of ways, depending on your project.

  • The Council reserves the right to publicise any grant support.

 

 

13.     Further Information

For further information please contact communitydevelopment1@powys.gov.uk tel. 01597 827659.

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