Privacy Notice for Temporary Event Notices (TENs) Applications

This Privacy Notice sets out how Powys County Council collects, uses and shares your personal information for the purposes of Temporary Event Notice applications.
 

Who are we & how are we contacted?

Licensing Team,
Powys County Council,
County Hall,
Llandrindod Wells,
Powys,
LD1 5LG,
United Kingdom

Email: licensing@powys.gov.uk

Telephone: 01597 827389
 

Data Protection Officer (DPO):

The DPO for Powys County Council can be contacted via email at information.compliance@powys.gov.uk.
 

What personal information do we process about you?

As part of the Temporary Event Notice application we will process the following information about you:

• Name
• Contact Details
• Address
• Venue Details

The purposes for which we process your personal information:

Your personal information will be processed to:

• Verify your eligibility to apply for a Temporary Event Notice
• Ensure compliance with statutory limits on the number of Temporary Event Notices per applicant and venue
• Process and manage your application efficiently

Automated decision-making (including profiling) is not being used.
 

Who might we share your personal information with?

Your personal data may be shared with the police and other departments within Powys County Council such as Environmental Health and Environmental Protection.

We share this information for the purpose of obtaining comments or objections from these services.

Personal data is not being used outside of the European Economic Area (EEA). 
 

Where might we collect your personal data?

• Directly from you
• Dyfed Powys Police
• Other departments in the authority
   

The Legal Basis (What allows us to process your personal data):

We will process your personal information in line with the UK General Data Protection Regulation (GDPR), which requires us to indicate which legal basis it is relying on in order to process your personal data.

To process your personal data here, we are relying on:

Our lawful bases for collecting or using personal information foris:

• 'public task' as per Article 6(1)(e) of the UK GDPR.
   

How long will we retain your personal information for?

We retain records related to Temporary Event Notices (TENs) in accordance with the Powys County Council's retention schedule. For routine applications, records are retained for up to 2 years. Where a TEN is subject to inspection, investigation, or enforcement action, records may be retained for up to 7 years from the date of the last action. We only keep your information for the minimum period necessary. At the end of the retention period, information will be deleted.

For further information on Powys County Council's retention schedule, please see the following link: View the Corporate Retention Schedule here
 

Further Information:

For further information about how we process your personal data, the rights you are entitled to exercise such as the right of access, and the commissioner's contact details, please visit our overarching privacy notice here: Data Protection and Privacy - Powys County Council)

This Privacy Notice was updated on: 12/06/2025