Procurement and Contracts

Powys County Council spends in the region of £250million per annum on a range of goods, services and works in support of the organisation's Stronger, Fairer, Greener corporate plan: https://en.powys.gov.uk/ourvision.The Council has a responsibility to spend this money in the most effective way to achieve its objectives and desired outcomes for residents.

Procurement Strategy

The Powys Procurement Strategy 2022-2025 (PDF, 3 MB) provides the framework for the Council to secure value and social capital from all of its commercial contracts.

Tendering

• Sell2Powys - provides access to tender opportunities from Powys County Council for requirements above £50,000 and many other Welsh public contracting authorities. Registering with Sell2Wales will allow you to receive notifications on opportunities published within your area of business.
• eTenderWales - Is the platform used for the bidding process for tender opportunities, please ensure you are also registered with eTenderWales in order to bid.

Contracts Register

• All  Contracts Register (ZIP, 78 KB) from Powys County Council

Safeguarding

Providers are expected to provide safeguarding training to its employees in accordance with The National Safeguarding Training Standards and Framework, developed on behalf of all agencies by Social Care Wales.https://socialcare.wales/resources-guidance/safeguarding-list/national-safeguarding-training-learning-and-development-framework

Net Zero

Powys County Council is committed to securing Net Zero and has agreed a Climate Emergency and a Nature Emergency. Our supply chain plays a key part in realising our strategic aims, and thus support is available through the following.

• Carbon Reduction Plans: In accordance with the requirements of Welsh Procurement Policy Note WPPN06/21, suppliers need to provide a standard Carbon Reduction Plan (CRP) as part of the selection stage of the procurement of public contracts valued at £5 million or more. The carbon reduction plan (CRP) developed by UK Government is the standard for suppliers to use when bidding for Powys County Council contracts. Suppliers are also recommended to attend the New live supplier carbon reduction plan training, provided by Crown Commercial Services to aid them in completing their CRPs.
• Supply Chain Sustainability Portal: To further support our suppliers, Powys County Council has recently created a Supply Chain Portal - Supply Chain Sustainability Portal - Powys County Council or Porth Cynaliadwyedd Cadwyn Gyflenwi - Cyngor Sir Powys. Our aim is to create a supply chain with credible knowledge and skills regarding decarbonisation and climate change. This portal has initially been designed to support social care providers in Powys with their sustainability and carbon reduction plans, although, this will be expanded to support all suppliers within 2025. 

Guidance and Support

• Selling to Powys Guide - Final version (PDF, 5 MB)
• Selling to Powys - Tendering Mistakes (PDF, 122 KB)
• Business Wales provides business support to those starting, running and growing a business including tendering advice.
• DBS applications and tracking - Powys County Council

UK Procurement Reforms

The new Procurement Act 2023 received Royal Assent in October 2023 and further secondary legislation is expected to be approved in early 2024. The new procurement regulations are expected to go live in the Autumn of 2024 and a detailed programme of training and awareness, provided by UK and Welsh Government, is expected to start in the Spring 2024. Suppliers are encouraged to keep up to date on these changes via Transforming Public Procurement - GOV.UK (www.gov.uk)

Contact

Any contact applicable to a specific tender project should only be made via the project messaging routes on eTenderWales. For any other enquires please contact the team email address - commercialservices@powys.gov.uk